Free Power Point Templates

While organizing your presentation, keep this statement in mind. “Tell them what you are going to tell them, tell it to them and then tell them what you told them.” The following are just a few of the things that you can do to organize an effective presentation.

Outline the presentation. Include an introduction, a “body” and a conclusion

Introduction:

 The purpose of the opening is to capture the attention and interest of and establish rapport with your audience. The introduction should then lead into the body of the presentation by previewing your remarks, outlining the scope of your remarks and letting the audience know up front what you expect of them. Body:

The purpose of the body is to develop the points you made in the introduction. Provide background information, specific evidence, examples and other pertinent information. Use visual aids to clarify a point or to explain a process. Keep them simple.

Convey one idea per visual. Use bullets and key words to emphasize the main points. Use color.

Use large print. Font size should be no smaller than 18 point.

Use uppercase and lowercase letters. Check for errors. Insert a variety of activities (cooperative learning situations, hands-on activities, group discussion, etc.) that actively engage the audience. Provide smooth transitions between activities.

Plan the handouts. Avoid fluorescent or bold-colored paper. Print materials legibly and squarely on the paper. Provide a cover sheet for your handouts with the title, date and presenter information. Number the pages. Bring extra handouts. A general rule is to have an additional ten percent. Give credit to references. Build in extra time. Conclusion:

The conclusion is your last opportunity to achieve your objective. Leave the audience with a clear and simple message by repeating the key points.

Allow the participants to ask questions and discuss points made during the presentation. Develop an agenda from the outline. Plan out what you will do in a logical manner. Schedule an approximate time for each activity.

Include breaks (if necessary). Develop an evaluation for participants to complete at the end of your presentation.

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